Payroll Specialist
Job PurposeCompile and record employee time and payroll data.
May compute employees' time worked, production, and commission.
May compute and post wages and deductions, or prepare pay checks.
Tasks Process and issue employee pay checks and statements of earnings and deductions.
Compute wages and deductions and enter data into payroll software system.
Compile employee time and payroll data from time sheets and other records.
Review time sheets, wage computations, and other information to detect and reconcile payroll discrepancies.
Validate new hire data properly uploaded from HRIS system into the payroll system.
Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
Issue and record adjustments to pay related to previous errors or retractive increases.
Provide information to employees and managers on payroll matters, tax issues, and collective agreement provisions.
Process funding for 401K, HSA, and Flex plans.
Record payroll journal entries to the general ledger.
Process invoices for all benefit related fund transfers and payment in ERP.
General ledger account reconciliation and analysis Keep informed about changes in tax and deduction laws that apply to the payroll process.
Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.
Complete all state level applications for withholding and unemployment accounts.
Reconcile quarterly and annual payroll tax filings.
Respond to local, state, and federal inquiries, garnishments, and verification including but not limited to unemployment filings.
Prepare year end W2 and ACA form reconciliations.
Maintain all spreadsheets to support payroll.
Generate, review, and distribute management reports, as requested.
Assist with other accounting related duties as assigned.
Maintains high ethical standard regarding work requirements and strict confidentiality of company and employee information.
Work Activities Gathering information Processing information Documenting/recording information Interacting with software Communicating with supervisors and peers Evaluating information to determine compliance with standards Organizing, planning, and prioritizing work Detailed Work Activties Calculate financial data.
Check data for recording errors.
Compile data or documentation.
Coordinate payroll activities.
Distribute materials to employees or vendors.
Enter information into databases or software programs.
Maintain current knowledge related to work activities.
Prepare documentation for transactions, or regulatory compliance.
Prepare research or technical reports.
Provide information to coworkers.
Record personnel information.
Train others in payroll procedures.
Verify employee information.
Physical DemandsThe employee is occasionally standingThe employee is regularly sitting Education and ExperienceYears of
Experience:
3-5Education:
Associate's DegreeSkillsBasic SkillsActive ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Critical ThinkingUsing logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
WritingCommunicating effectively in writing as appropriate for the needs of the audience.
Complex Problem Solving SkillsComplex Problem SolvingIdentifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Resource Management SkillsTime ManagementManaging one's own time.
Desktop Computer SkillsDatabasesUsing a computer application to manage large amounts of information, including creating and editing simple databases, inputting data, retrieving specific records, and creating reports to communicate the information.
NavigationUsing scroll bars, a mouse, and dialog boxes to work within the computer's operating system.
Being able to access and switch between applications and files of interest.
SpreadsheetsUsing a computer application to enter, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs.
Knowledge English language Mathematics Technology Time accounting software Paylocity experience is a plus Enterprise resource planning (ERP) accounting software Human resources software Electronic mail software Microsoft Outlook Spreadsheet software Microsoft Excel Word processing software Microsoft Word Office suite software Microsoft Office Equal Employment OpportunitiesPI227874158 Recommended Skills Accounting Software Active Listening Administration Calculations Cell Biology Communication Estimated Salary: $20 to $28 per hour based on qualifications.
May compute employees' time worked, production, and commission.
May compute and post wages and deductions, or prepare pay checks.
Tasks Process and issue employee pay checks and statements of earnings and deductions.
Compute wages and deductions and enter data into payroll software system.
Compile employee time and payroll data from time sheets and other records.
Review time sheets, wage computations, and other information to detect and reconcile payroll discrepancies.
Validate new hire data properly uploaded from HRIS system into the payroll system.
Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
Issue and record adjustments to pay related to previous errors or retractive increases.
Provide information to employees and managers on payroll matters, tax issues, and collective agreement provisions.
Process funding for 401K, HSA, and Flex plans.
Record payroll journal entries to the general ledger.
Process invoices for all benefit related fund transfers and payment in ERP.
General ledger account reconciliation and analysis Keep informed about changes in tax and deduction laws that apply to the payroll process.
Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.
Complete all state level applications for withholding and unemployment accounts.
Reconcile quarterly and annual payroll tax filings.
Respond to local, state, and federal inquiries, garnishments, and verification including but not limited to unemployment filings.
Prepare year end W2 and ACA form reconciliations.
Maintain all spreadsheets to support payroll.
Generate, review, and distribute management reports, as requested.
Assist with other accounting related duties as assigned.
Maintains high ethical standard regarding work requirements and strict confidentiality of company and employee information.
Work Activities Gathering information Processing information Documenting/recording information Interacting with software Communicating with supervisors and peers Evaluating information to determine compliance with standards Organizing, planning, and prioritizing work Detailed Work Activties Calculate financial data.
Check data for recording errors.
Compile data or documentation.
Coordinate payroll activities.
Distribute materials to employees or vendors.
Enter information into databases or software programs.
Maintain current knowledge related to work activities.
Prepare documentation for transactions, or regulatory compliance.
Prepare research or technical reports.
Provide information to coworkers.
Record personnel information.
Train others in payroll procedures.
Verify employee information.
Physical DemandsThe employee is occasionally standingThe employee is regularly sitting Education and ExperienceYears of
Experience:
3-5Education:
Associate's DegreeSkillsBasic SkillsActive ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Critical ThinkingUsing logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
WritingCommunicating effectively in writing as appropriate for the needs of the audience.
Complex Problem Solving SkillsComplex Problem SolvingIdentifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Resource Management SkillsTime ManagementManaging one's own time.
Desktop Computer SkillsDatabasesUsing a computer application to manage large amounts of information, including creating and editing simple databases, inputting data, retrieving specific records, and creating reports to communicate the information.
NavigationUsing scroll bars, a mouse, and dialog boxes to work within the computer's operating system.
Being able to access and switch between applications and files of interest.
SpreadsheetsUsing a computer application to enter, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs.
Knowledge English language Mathematics Technology Time accounting software Paylocity experience is a plus Enterprise resource planning (ERP) accounting software Human resources software Electronic mail software Microsoft Outlook Spreadsheet software Microsoft Excel Word processing software Microsoft Word Office suite software Microsoft Office Equal Employment OpportunitiesPI227874158 Recommended Skills Accounting Software Active Listening Administration Calculations Cell Biology Communication Estimated Salary: $20 to $28 per hour based on qualifications.
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